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Attendance Policy

Attendance/Withdrawal
Students are expected to be punctual and attend all classes for which they are registered. Attendance requirements vary by program and will be clearly stated on the course syllabus. Course participation includes completing activities such as submitting assignments, taking exams/quizzes, interactive tutorials or computer-assisted instruction. Students enrolled in online courses are expected to participate in the online class by completing assignments, contributing to online discussions, and initiating contact with a faculty member. Logging into the online class does not establish student enrollment and participation in the course.

Students must establish enrollment and course participation each semester before financial aid funds are disbursed. Student attendance will be monitored for the first seven (7) calendar days of each semester. Monitoring attendance beyond the seventh day is at the instructor’s discretion.

No Show Status
Students are expected to attend all classes for which they are registered. It is the student’s responsibility to drop or withdraw from any course they are not attending. Students who do not establish attendance in at least one class session will be reported as a No Show for the course and if applicable, financial aid will be reduced accordingly.

Class Records
The class grade book maintained by the instructor is the official record for all students in a class. It is the official record in all matters pertaining to entrance, attendance, and completion.

Programs Resulting in Licensure
Any student enrolled in any program in a field requiring licensure will be required to make up clinical hours in accordance with the program’s policy. Otherwise, consent papers to take the licensing or certification examination will not be signed by the instructor of that program. It is the responsibility of the student to read and comply with the attendance policies; attendance policies of programs in fields requiring licensure may supersede those of STC.

Excused Absences
Military Service/Training, School Sponsored Activities, and Jury Summons (attendance at a legal proceeding in which the student has been charged in not included) will not be counted as absences if substantiating documentation is submitted to the instructor before such events occur. Excused absences will not be used as a basis for withdrawing a student from class or in determining a student’s Work Ethics Grade. A student who is granted an excused absence will be responsible for completing all work as assigned by the instructor in order to successfully complete the class. Employment, child-care issues, child support and custody issues, divorce issues, and juvenile court legal issues are not considered to be excused absences.

Drop (No Harm No Foul Period)/Add Period
The Drop Period (the first three instructional days of the term) and the Add Period (the first seven calendar days of the term) are different. A student may drop or add a course(s) without academic penalty during the drop period designated in the official school calendar. However, progression rate and financial aid eligibility will be affected. A student may also add a course(s) during the add period designated in the official school calendar. Dropped courses after the end of the drop period will be assigned a grade of “W”, “WF”, or “WP” based on the official date of withdrawal and performance of the student up to that time. Any student requesting to drop/add classes must see his/her instructor and program advisor.

Unofficial Withdrawal
Students who stop completing assignments, attending class, or participating in online discussions and assignments will be considered unofficially withdrawn. Unofficial withdrawals will be reported to the Registrar by the instructor at the 60% point of the semester. Students are strongly encouraged to follow the Official Withdrawal process below in order to minimize adverse effects to their academic standing.

Official Withdrawal from a Course
Students may withdraw from a course without academic penalty up through the 60% point of the term. After the 60% point, grades of WP or WF will be assigned and may have a negative effect on academic standing, satisfactory academic progress, financial aid, and student account balance. Students who wish to officially withdraw from individual course(s) but remain enrolled in others must initiate  the official withdrawal by contacting the instructor directly in writing. Students are strongly advised to consult with their Academic Advisor and the Financial Aid Office prior to withdrawing. Withdrawing from a course may have a negative effect on academic standing, satisfactory academic progress, financial aid, and student account balance. The student’s official last date of attendance will be the date the student notified the college official.

Steps to Drop/Withdraw Courses
The procedure for changes in schedules should be followed as outlined below:

1. The Drop/Withdrawal form must be obtained in the Student Affairs Office or online.
2. The student must take the completed Drop/Withdrawal form to the Student Affairs Office for processing. The Financial Aid staff will determine how the drop/withdrawal will affect the student’s financial aid award and whether the financial aid will cover all costs resulting from the change.
3. A new schedule will be printed and given to the student. The student is responsible for any additional costs.
4. A Drop/Withdrawal form must be used for any student dropping a class during the drop/no harm no foul period.
5. A student withdrawing after the first three instructional days of the term must contact the instructor and the instructor will submit the appropriate withdrawal information.

Financial Aid Considerations
Academic deficiencies or withdrawal from a class may have an adverse effect on financial aid eligibility. It is recommended that every student consult with an Information Specialist and his or her academic advisor to determine the effect that a failing grade or withdrawal from class may have on continuing financial aid eligibility.