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Financial Aid Appeal Process

If your financial aid eligibility is suspended, you have the right to appeal. Follow the step-by-step instructions below to appeal for reinstatement of your Federal and State Financial Aid eligibility. All Financial Aid Appeal documentation must be submitted prior to the appeal deadline for the term of anticipated enrollment.

Instructions to Appeal Financial Aid Suspension

Include ALL of the following items (Steps 1-3) in your Appeal Packet. Incomplete packets will not be considered.  Submit the COMPLETE Appeal Packet to the Financial Aid Office.

Step 1. Personal Statement
Attach a typed or neatly hand-written detailed statement explaining the basis of your appeal. Describe: a) the circumstance(s) that led to poor grades, multiple withdrawals, or incompletes (i.e. death of a relative, an injury or personal illness, or other special circumstances); and b) how you plan to improve your academic standing. The statement must address both the circumstance(s) and a plan for improvement.

  •  Students who exceed the 150% Maximum Timeframe – Must include a current Advising Checklist: If you do not have an Advising Checklist, you must meet with your Dean prior to submitting the Financial Aid Appeal. Be sure to submit, as part of your appeal packet, the Advising Checklist outlining remaining courses and timeline for completion .
Step 2. Supporting Documentation of Circumstances
 Attach documentation to support your appeal for the semester(s) in question. An appeal without proper documentation will not be considered. Acceptable documentation includes:
Reason Acceptable Documentation
Illness Detailed letter, on letterhead, from physician explaining dates and types of illness, recommended treatment, dates of non-attendance, prognosis, etc.
Death of Family Member Death certificate, obituary notice
Legal Issue Divorce decree, separation agreement, police report detailing incident, date and those involved
Job Conflict Letter from supervisor, on letterhead, stating scheduling problems, etc.
Disability Letter from Special Populations Coordinator addressing problems that arose during the term in question and the resolution for future terms or medical documentation from other outside sources, letter from a doctor, etc.
Other Any other documentation that will support your appeal (letter from faculty, or third-party source)
Step 3. Submit Appeal of Financial Aid Suspension Form/Personal Statement/Supporting Documentation
Submit a completed/signed Appeal of Financial Aid Suspension form to the Financial Aid Office. Complete appeal packet must be submitted by the SAP Appeal deadline (see website or financial aid office for specific dates).

Notifications of Committee Decision

Students will be notified by STC student email and regular mail of the committee’s decision.

Approved Appeal

If your appeal is approved by the Financial Aid Appeals Committee, you will be placed on financial aid probation for up to two semesters. The Financial Aid Office will continue to monitor your academic progress to ensure you are meeting the conditions of your probationary status. If you fail to meet the conditions of the probationary status, your eligibility will again be suspended.

Denied Appeal

If your appeal for reinstatement of financial aid is denied, you may continue enrollment at Savannah Technical College at your own expense or through an alternative source. You may use Veteran or Military Education Benefits, or other third-party funding, as well as make payment online or at the Cashier’s Office located in the Campus Shop at each campus location.

Students who feel their appeal was unjustly denied by the Financial Aid Appeals Committee or have additional extenuating circumstances to be considered may petition the Vice President for Student Affairs for a second-level review. Students should contact the Financial Aid Office for instructions on the second-level appeal process.

Regaining Eligibility

If you have not exceeded the 150% maximum timeframe and were denied reinstatement, you may re-appeal after completing with a grade of B or higher a minimum of six (6) credits at your own expense. Once the six credits are successfully completed, a you may submit a new appeal for the subsequent semester of enrollment. The new appeal will be evaluated on a case-by-case basis.If you have exceeded the 150% maximum timeframe and the appeal for extension is denied, you cannot regain eligibility for the same program of study. You will need to find an alternative source of funding.

 

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