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Federal Regulations Satisfactory Academic Progress Policy

Satisfactory Academic Progress (SAP)

Federal and state regulations require students meet minimum academic requirements to remain eligible for financial aid each semester. In order to maintain financial aid eligibility at Savannah Technical College, students must meet minimum cumulative Grade Point Average (GPA) and completion rate requirements as well as successfully complete, within a maximum timeframe, all coursework required for completion of the chosen program of study.

Savannah Technical College requires:

  • Grade Point Average – must maintain an overall grade point average of 2.0 (grade of “C” or higher) and
  • Completion Rate – must complete with a grade of “C” or higher at least 67% of all credit hours attempted (passed credits hours divided by attempted credit hours) and
  • 150% Maximum Timeframe – must complete program of study within 150% maximum timeframe. Multiply the number of credits required to graduate from your program X 1.5 = maximum attempted credits allowed. For example, your program requires 36 credits to graduate, 54 is the maximum attempted credits allowed (36 X 1.5 = 54).

You are expected to know and understand the SAP policy. The Financial Aid Office will notify you of your status via your Savannah Tech student email address. You are not excused from financial aid warning or suspension status nor are you exempt from appealing in a timely manner if you do not receive notification because you did not check your student email. You may log into your BANNER Web account at any time to check your financial aid SAP status.

Grades and Completion Rate

Satisfactory Academic Progress is evaluated after grades are issued each semester. Grades of “A”, “B”, and “C” are considered successfully completed while grades of “D”, “F”, and “WF” will negatively affect the grade point average. Grades of “U”, “W”, “WP”, “WF”, “D”, and “F” are not considered satisfactory grades and are included in the total credit hours attempted. Grades of “I”, “TR%”, “IP”, “EX”, “AU”, “AC”, repeated courses, and Learning Support courses are included in the total hours attempted and applied toward the completion rate and maximum timeframe when computing Satisfactory Academic Progress. Learning Support grades are not included in the GPA calculation for financial aid purposes. ESOL courses are excluded from both calculations.

Transfer credits from other schools accepted by Savannah Technical College will be counted toward completion as both hours attempted and hours successfully completed. A transfer student is considered to be making satisfactory academic progress during the first semester of enrollment at the institution. After the first semester, the student will be responsible for meeting all STC Satisfactory Academic Progress requirements.

Maximum Time Frame (150% Standard)

You must complete your program of study within 1.5 (150%) times the normal length of a program of study. This includes all credit hours attempted whether they are completed or passed and includes accepted transfer credit. For example, if a program of study is 36 credit hours, the maximum timeframe to complete the program and receive financial aid is 54 attempted credit hours (36 X 1.5 = 54). The maximum timeframe will vary depending upon the length of the program of study. Students admitted to a program of study and required to enroll in Learning Support courses may receive Federal aid for up to a maximum of 30 attempted semester credits of Learning Support courses.

Financial Aid Warning

If you do not meet the minimum cumulative GPA or fail to complete an overall minimum of 67% of attempted credits at the end of a semester you will be automatically placed on financial aid warning for the subsequent semester of enrollment. During the one  semester warning period, you will remain eligible for federal and state financial aid and must improve your academic standing in order to meet the minimum requirements. An appeal is not required for this status. You will be notified at your STC student email and in writing if placed on warning status.

Financial Aid Suspension

Failure to meet the minimum 2.0 GPA or 67% course completion requirements by the end of the financial aid warning period will result in the suspension of federal and state financial aid eligibility. If placed on financial aid suspension, you will not be eligible for federal or state financial aid until your cumulative GPA is 2.0 or higher and you have successfully completed a minimum of 67% of attempted credits. You will be notified at your STC student email and in writing when aid eligibility has been suspended. You have the right to appeal the suspension and request reinstatement of financial aid eligibility if extenuating circumstances prevented you from being successful.

Appeal of Financial Aid Suspension

If financial aid is suspended, you have the right to appeal the financial aid suspension and request reinstatement of federal and state financial aid eligibility. You must submit to the Financial Aid Office, by the published deadlines, a completed/signed Appeal of Financial Aid Suspension form, a written statement describing the basis for the appeal and must include supporting documentation (i.e., death of a relative, an injury or illness of the student, or other special circumstances). Requests for appeal without a letter of explanation and supporting documentation will not be considered and automatically denied.

For those students who have exceeded the 150% maximum timeframe, in addition to the appeal form and written statement, students must meet with their division Dean or designee to obtain an Advising Checklist outlining the coursework remaining and timeline for completion. Requests for appeal without letter of explanation and/or Advising Checklist will not be considered and automatically denied. The Financial Aid Appeals Committee will consider each appeal on a case-by-case basis.

Details of the Appeal Process are outlined here and on the Appeal of Financial Aid Suspension Form

Notification of the committee’s decision will be sent to the student’s Savannah Tech student email and a letter mailed to the most current address on file.

Financial Aid Probation

If your appeal is approved by the committee, your federal and state financial aid eligibility will be reinstated on a probationary basis for up to two semesters; extensions for 150% maximum timeframe may be extended up to three semesters. Progress will be monitored each semester after grades are posted. An appeal or extension approved by the committee may require that certain GPA and completion rate conditions met in order for you to remain eligible for federal and state financial aid during the probationary period of enrollment. You will be notified at your STC student email and in writing by regular mail of the conditions and length of the financial aid probation. The Financial Aid Office will continue to monitor your academic progress to ensure that the conditions of the probationary status are successfully completed. Failure to meet the conditions of the probationary status will result in immediate suspension for subsequent term. Notification will be sent by STC student email and regular mail.

Denied Appeals

Students will be notified by STC student email and in writing by regular mail of the committee’s decision. Students for whom an appeal for financial aid reinstatement is denied may continue enrollment at Savannah Technical College at their own expense with academic approval from the Dean or designee of their program of study. Students may make payment online or at the Cashier’s Office located in the Campus Shop.

Students who feel their appeal was unjustly denied by the Financial Aid Appeals Committee or they have extenuating circumstances that were not considered in the first appeal, may petition the Vice President for Student Affairs for a second level review. Students should contact the Financial Aid Office for instructions on the second level appeal process. The decision of the Vice President for Student Affairs is final and may not be appealed.

How to Regain Eligibility

Students who have not exceeded the 150% maximum timeframe will automatically regain eligibility once they achieve an overall gpa of 2.0 and have a minimum 67% completion rate.

Students who have not exceeded the 150% maximum timeframe and were denied reinstatement may re-appeal after completing with a grade of B or higher a minimum of six (6) credits at their own expense. Once the six credits are successfully completed, a student may submit a new appeal for the subsequent semester of enrollment. The new appeal will be evaluated on a case-by-case basis.

Students who have exceeded the 150% maximum timeframe and the appeal for extension is denied cannot regain eligibility for the same program of study. Student will need to change program of study to reset the maximum timeframe or find an alternative source of funding.

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